How to use Adobe Acrobat Pro

Acrobat Pro is a desktop application developed by Adobe that serves as a PDF document toolkit. This document will cover some of the basic functions of the features of the program such as:

Combine Files

Apart from being an application that can open PDF files, it can convert files from other formats such as images (JPG, TIFF, PNG), Microsoft Office Documents (DOCX, PPTX, XLSX) and more. These files can also be selected from the application to be combined into a single packet that can be used to send out to others.

Open

Instructions to combine files

1. Open the Combine Files module.

2. Add your documents using the Add Files button or drag them onto the window.
   
   

   Open

   

    

3. Click Combine.

4. Select where the file should be saved.

Organize Pages

The Organize Pages tool has two main features:

1. Open the Organize Pages module
   
   

    

2. Select a file to open
   
   

    

3. You will be presented with a representation of all the pages in the document and options to reorganize:
   
   

Reorganizing pages for multi-page documents

Insert - Allows you to add more pages to the file.

1. Click Insert

2. Select a file

3. Select where to insert pages
   
   

    

Replace - This option allows you to change pages for updated or older versions of documents.

1. Select the page(s) to replace

2. Click Replace

3. Select the document from your files that should be inserted

4. Pages can also be reordered by dragging left, right, up and down.

Splitting pages from a document into multiple files

Extract - Allows you to take out specified pages into a new PDF document

1. Select page(s) to extract

2. Click Extract

3. Select extraction options

   1. Delete Pages after extracting - Removes the pages from the base document after extraction

   2. Extract pages as separate files - Forces each page to become its own PDF file

4. Click EXTRACT (blue button)

Split - Allows you to extract pages based on predefined patterns into new PDF documents

1. Click Split

2. Select how the documents will be split by:

   1. Number of pages - Splits documents by selecting n number of pages, with n being a number that you specify. This is useful when the document that you are working with shows a consistent pattern that repeats. An example of this is a 30 page product catalog where every 2 pages showcase a single product, giving you a total of 15 split documents to work with.
      
      

   2. File size - Splits documents by grouping documents into groups of x file size. This is useful when we know that the size of each document that we are after is constant. An example of this is splitting up image files that we know are always 5MB in size from a larger, combined file that is 50MB in size. As a result we would get 10 images.
      
      

   3. Top level bookmarks - This option splits files based on bookmarks (sections) embedded into the PDF. This is the trickiest option to use as most scanned documents will not have bookmarks embedded though some documents created in MS Word or another text processor might if used correctly.

3. After selecting your option and tuning the settings, press split (blue button)

Export PDF

Adobe Acrobat Pro has a tool to export PDFs to other formats. This can make editing certain documents easier than using the included Edit PDF function as background graphics may be able to be replaced. Please note that this method is not 100% accurate and may have some strange formatting decisions when exporting to Word, Excel and Powerpoint. The conversion may turn out better if the document was created from Word, Excel or Powerpoint.

1. Select Export PDF from the Tools menu
   
   

    

2. Select the file to export
   
   

3. Select the format that you would like to export to. The options include:

   1. Microsoft Word

   2. Spreadsheet (Excel, CSV)

   3. PowerPoint

   4. Image

   5. HTML Webpage

4. Once you’ve selected your format, click EXPORT